Privacy Policy

1. Introduction

War Room Accounting ("we", "our", or "us") respects your privacy and is committed to protecting your personal data. This privacy policy explains how we collect, use, and safeguard your information when you use our accounting automation service.

2. Information We Collect

2.1 Account Information

• Name and email address
• Company information
• Login credentials (encrypted)

2.2 Financial Data

• QuickBooks Online transaction data
• Chart of accounts
• Customer and vendor information
• Financial reports and metrics

2.3 Usage Data

• Log data (IP address, browser type, pages visited)
• Audit logs of actions performed
• System performance metrics

3. How We Use Your Information

• Provide and maintain our accounting automation services
• Process financial transactions and generate reports
• Sync data with QuickBooks Online
• Send service-related notifications
• Improve our AI categorization and automation
• Ensure security and prevent fraud
• Comply with legal obligations

4. Data Security

We implement industry-standard security measures to protect your data:

• End-to-end encryption for data transmission
• Encrypted storage of sensitive information
• Secure OAuth 2.0 authentication with QuickBooks
• Regular security audits and monitoring
• Access controls and audit logging
• Secure cloud infrastructure (Railway, PostgreSQL)

5. Data Sharing

We do not sell or rent your personal data. We may share information only in these circumstances:

• QuickBooks Online: To sync your financial data
• Service Providers: Cloud hosting (Railway), database (PostgreSQL)
• Legal Requirements: If required by law or court order

6. Your Rights

You have the right to:

• Access your personal data
• Correct inaccurate data
• Request deletion of your data
• Export your data
• Disconnect QuickBooks integration at any time
• Opt-out of non-essential communications

7. Data Retention

We retain your data for as long as your account is active. After account deletion:

• Personal data is deleted within 30 days
• Financial records may be retained for 7 years for tax/legal compliance
• Anonymized data may be retained for analytics

8. Cookies and Tracking

We use essential cookies for authentication and session management. We do not use advertising or tracking cookies.

9. Children's Privacy

Our service is not intended for users under 18. We do not knowingly collect data from children.

10. Changes to This Policy

We may update this policy periodically. We will notify you of significant changes via email or dashboard notification.

11. Contact Us

For privacy-related questions or to exercise your rights:

Email: [email protected]
Address: [Your Business Address]

12. QuickBooks Integration

When you connect QuickBooks Online:

• We access only the data necessary for accounting automation
• You control which company data we access
• You can disconnect at any time from Settings
• OAuth tokens are encrypted and refreshed automatically
• We comply with Intuit's data security requirements